We care deeply about the privacy of our users and are committed to the following principles:
- We value the trust you show by providing us your personal information. We use your personal information in a way that is fair and worthy of your trust.
- You have the right to know how your personal information is used. We are transparent with what we collect, what we use the data for, who we share it with and who you should contact if you have any questions.
- If you have any concerns about the use of your personal data, we will work with you to promptly resolve those concerns.
- We comply with all applicable data protection laws and regulations.
- We take all reasonable steps to protect your information from misuse and keep it secure.
What data is collected by Coaching WRX?
- Information you give us in your profile
- Information we collect automatically when you use our Service (Log data and “cookies”)
- Information we receive from other sources. If you login with Facebook, Google of Linked in, you give us permission to use the information they share with us, like your name and email.
We use Cronofy to integrate your calendar data securely. We request the right to list the calendars for you, create a event in your calendar, read the created events, delete the created event and send reminders, in order to enable clients to book, cancel and be reminded of sessions. Cronofy reads your calendar only to provide the integration service, they do not have the right to use the data for anything else and have a strict GDPR compliant data protection policy in place.
What info am I providing in the profile and what is it used for?
Personal data is handled for customer relationship communications, other customer relationship management, business development of the Service and analysis and statistics purposes.
|Your account data||What we need it for||Personal data||Mandatory|
|Username/Email||To identify you, to allow you to login and to send you needed emails like purchases orders, booking confirmations and calendar invitations with the virtual link or physical address or other relevant to the use of Coaching WRX information. We respect your privacy and do not tolerate spam.||yes||*|
|First- and lastname||To enable your client/coach to identify you||yes||*|
|Gender||To provide statistical info on users and clients and to improve the service||other||*|
|Birthday||To provide statistical info on users and clients and to improve the service||other|
|Profile picture||To enable your client/coach to identify you||yes|
|Current position||To enable best match for the client and coach||yes|
|Company||To enable the invoicing to the right company and to enable best match for the client and coach and to provide statistical info on users and clients and to improve the service||yes||*|
|Office address, zipcode, city and country||To enable you to book a meeting at your office or calculate travel distance for you, and to provide statistical info on users and clients and to improve the service||yes||*|
|Phone number||To enable your client/coach to contact you||yes|
|Invoice information||To enable the payment of coaching services||yes|
|Date format, Time type and timezone||To be able to provide you with the correct calendar invitations and show the dates and time according to your preference. And to provide statistical info on users and clients and to improve the service.||other||*|
|Your company tax code||To be able to enable the correct tax on the invoices.||other|
|Coach account data||What we need it for||Personal data||Mandatory|
|Introduction||To enable clients to select a coach right for them||yes|
|Coach credential and expire date||To enable you to stand out as a professional and to enable clients to compare coaches||other|
|Signature image||To enable you to add your signature on certificates you grant clients||yes|
|Coaching languages||To enable clients to search and select a coach right for them||other|
|Calendar||To enable your clients to book a session with you online, get session reminders and enable your clients to cancel a session. We respect your privacy and do not read your calendar content, only the free and busy information. We use Cronofy to safely integrate your calendar to Coaching WRX.||yes||*|
|Credit card details||To enable payment of Coaching WRX service. We do not store the credit card details but the credit cards info is safely handled by payment provider Stripe.||yes||*|
|Brand data||What we need it for||Personal data||Mandatory|
|VAT identification number||To set the right VAT for you based on the location of your company.||other||*|
What type of Log Data is collected?
Whenever you visit our Service, we collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser version, pages of our Service that you visit, the time and date of your visit, the time spent on those pages, and other statistics. The information that we collect will be used to improve our service or provide statistical information of users.
What are Cookies?
Cookies are files with small amount of data that is commonly used an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your computer’s hard drive.
Our website uses these “cookies” to collection information and to improve our Service. You have the option to either accept or refuse these cookies, and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our Service.
Who do we share your personal information with?
We do not sell, give or even think about giving your data and information outside of the Coaching WRX service. The information that we collect will be used to contact or identify you, improve our Service or to provide unidentifiable statistical information of users.
Who can see my personal data?
Any pictures, personal information, notes etc you put to Coaching WRX stays in Coaching WRX. You own the data, but in order to serve you in the best possible way (for example to fix technical problems and provide you with statistics), we have all the rights to use, modify, reproduce, display and distribute your data for the purposes of operating and providing the Service to you. We do not have any interest to use your content outside of the Coaching WRX service.
As a client you understand that the admin of the brand you log into and the coach you buy services from, sees your profile data. You also understand that when a session booking is made via Coaching WRX, a calendar invitation is created for you and your coach and stored with your name in both your and coach's calendar.
As a coach you understand that Coaching WRX is a public service and the profile and service data you make public, may be seen, used or copied by other users. You also understand that when you connect your calendar to Coaching WRX, you are accountable for the data privacy of your calendar content. We always recommend keeping your calendar private to stay GDPR complient.
Safeguarding your personal information
We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.
Access to your personal information is restricted to prevent unauthorized access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis.
Security is extremely important. We do our part to make your data safe. You also have your responsibilities like: use unique password for the application. Do not share it with anyone. If you forget it, please use the forgot password function or contact our Customer Service at firstname.lastname@example.org.
We may employ third-party companies and individuals to maintain or develop our Service or parts of the Service or to assist us in analyzing how our Service is used. We want to inform our Service users that these third parties have access to your Personal Information and that these third parties may reside outside the European Union. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose. WRX Company Ltd guarantees by contractual arrangements that personal data is processed in accordance with Personal Data Act and applicable EU regulations.
Your privacy rights and who to contact
You have the right to correct, update or delete your personal information anytime.
If you have any questions, comments or concerns about how we handle your personal information, then you may contact us at email@example.com or by writing to
WRX Company Ltd, Urho Kekkosen katu 3A3, 00100 HELSINKI, Finland.
Links to Other Sites
Our Services do not address anyone under the age of 18. We do not knowingly collect personal identifiable information from users under 18. In the case we discover that a user under 18 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us, firstname.lastname@example.org, so that we will be able to do necessary actions.